Global record label consolidates 22+ entities with Intuit Enterprise Suite

Record label behind Bad Bunny consolidates 22+ US entities

Rimas Entertainment is a San Juan-based independent label, whose roster includes some of the biggest Billboard Latin American artists in the world. Rimas scaled from $5,000-a-night shows to hundreds of millions in annual revenue across 25 entities in the US, Mexico, Spain, and the Dominican Republic. That growth buried a nine-person finance team in manual consolidation, with combined financials assembled by exporting trial balances from every company and rebuilding the rest in Excel. With Intuit Enterprise Suite, the team now consolidates 22+ US entities natively and has reclaimed the time it once spent recording transactions for analysis that directly contributes to business growth.

Manual consolidation could not keep pace with success

Every month, the finance team exported trial balances from each entity's QuickBooks Online instance, pulled the foreign entities' numbers out of Sage in Spain and Compaq in Mexico, and fed everything into Fathom, their third-party consolidation tool. Three entities sat entirely outside that pipeline and had to be added manually to an Excel file after Fathom produced its output.

VP of Finance and Accounting Gustavo Rivera, who had previously used SAP, Oracle, and Microsoft Dynamics, described consolidation as fundamentally manual, with any drill-down request requiring the team to go back to the accountants in Madrid or Mexico to pull backup. The work grew alongside a business that scaled from thousands to hundreds of millions in revenue, with monthly closes proving especially difficult. Because the team could not disturb prior-period numbers, Controller Carlos Solis recalled that reconciling a single discrepancy meant working backward “month per month” to find the difference.

To make processes more complex, Rimas runs more than 60 corporate credit cards, with monthly statements exceeding 200 pages. According to Rivera, “Over 80% of transactions are not operational in the traditional sense,” but rather advances and project costs tied to specific artists that live on the balance sheet before flowing through to P&L. Finance Manager Gilberto Rondon's core KPI, EBITDA, could not be produced inside QuickBooks at all. His team pulled the consolidated file, then rebuilt the calculation in Excel every cycle.

Intuit Enterprise Suite wins against SAP, NetSuite, and Microsoft Dynamics

Rimas evaluated SAP, NetSuite, and Microsoft Dynamics, the same platforms Rivera had used earlier in his career. However, the team ultimately chose Intuit Enterprise Suite, with Solis summarizing the logic as “the company had always run on QuickBooks, the team was fluent in it,” and Intuit Enterprise Suite layered the multi-entity functionality they needed on top of a system already trusted. Rivera credits the decision in part to a single demo moment when the team saw they could drill from a consolidated account down into any entity's detail with one click. “The way it was explained to us, it was like, oh, I just need 15 minutes, and we were sold,” Rivera said.

Consolidation runs natively

Rondon’s team now uses the Multi-Entity Hub and Consolidated Reporting to roll up the 22+ entities inside QuickBooks, replacing the export -> map -> reconcile cycle that previously sat in Fathom and Excel. Consolidated View also gave the team something Fathom never did: the ability to click into a consolidated account balance and see every underlying entity’s contribution without leaving the platform. For a finance organization that previously had to email accountants in Madrid or Mexico for any detail request, that drill-down changed variance analysis entirely.

Intercompany activity, which previously lived in a separate "eliminations entity" Rimas had built as a workaround, is moving into Intercompany Journal Entries. The team's main intercompany flow now runs through the platform rather than a manual Google Sheet of due-tos and due-froms.

On the reporting side, Rondon began using Calculated Fields in Report Builder to construct the EBITDA formula his team had previously rebuilt in Excel each month, adding back depreciation, amortization, and the company's provisioned tax accounts, then subtracting interest income. Saving the formula to a custom report means the calculation persists cycle after cycle.

International compliance, dimensions, and AI

Rimas’s priority is extending Intuit Enterprise Suite to cover its Mexico and Spain entities, which currently close outside QuickBooks to meet local fiscal requirements. Rivera described the ideal end state as every accountant, regardless of country, working in the same system under Solis’s standard procedures. The team is also planning the transition from classes to Custom Dimensions for deeper artist- and project-level reporting, and Rondon is building toward importing budgets into Intuit Enterprise Suite to track actuals against plan. Rivera sees AI-Powered Report Insights as a future input for finance trend analysis. With acquisitions ongoing, Rimas is using Intuit Enterprise Suite as the financial backbone for a global music operation that keeps adding entities faster than most ERPs can absorb.

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